Pre-Audit Pack

Print-ready summary in PSA 74:2019 Annex G format for your auditing body.

PRE-AUDIT EVIDENCE PACK

YSS Security

PSA Licence No. 04387

Standard

PSA 74:2019

Pack prepared: 22 April 2026

Section A — Contractor Details

Company Name:YSS Security

PSA Licence Number:04387

Registered Address:Unit 12, Briarhill Business Park, Galway, H91 XY12

Licensed Sectors:Security Guard (Static), PSA 74:2019 Security Service Provider

Approved Auditing Body:EQA Ireland

Audit Date:2 June 2026

Managing Director:Mary O'Sullivan

Operations Director:John Connolly

Total Employees:84

Active Contracts:47

Fleet Vehicles:6

Section B — Audit Readiness Summary

78%

Overall Readiness

35/45

Clauses Complete

Cat 1 Outstanding

Cat 2 Outstanding

Outstanding Items (10) — Action Required Before Audit

3.1.2Directors and Shareholders Declaration

Cat 1

3.5.3PSA-Licensed Sub-Contractors

Cat 1

3.7.1Compliance with Employment Law

Cat 2

3.3.3Professional Indemnity Insurance

Cat 2

3.4.3Premises Security

Cat 3

3.4.4IT Systems & Data Storage

Cat 3

4.4.1Disciplinary & Grievance Procedure

Cat 2

5.1.1Security Guard Qualification / Induction Training

Cat 1

5.6.1CPD / Refresher Training

Cat 2

6.1.3Site Risk Assessments

Cat 1

Section C — Evidence by PSA 74:2019 Clause

3. Organisation

Legal entity, ownership structure, director declarations, data protection and health & safety governance.

81%

13/16 clauses

Clause	Title	Evidence Captured	Risk	Status
3.1.1	Proof of Legal Entity	CertificateOfIncorporation_YSSSecurity.pdf	Cat 1	Evidence provided
3.1.2	Directors and Shareholders Declaration	Director_Screening_MOSullivan.pdf	Cat 1	In progress
3.1.4	Former Directorships / Associated Companies	—	Cat 3	Evidence provided
3.1.6	Organisational Structure	OrgChart_2026.pdf	Cat 3	Evidence provided
3.1.7	Memorandum & Articles of Association	MemorandumAndArticles_YSSSecurity.pdf	Cat 2	Evidence provided
3.1.8	Registered Business Address	OfficeLease_BriarhillBusinessPark.pdf	Cat 2	Evidence provided
3.1.11	Data Protection Compliance	GDPR_DataProtectionPolicy_2026.pdf	Cat 2	Evidence provided
3.1.12	Health & Safety Policy	HealthAndSafety_Policy_2026.pdf	Cat 2	Evidence provided
3.5.1	Names & Addresses of All Directors	—	Cat 2	Evidence provided
3.5.2	PSA Licence Details	PSA_Licence_04387.pdf	Cat 1	Evidence provided
3.5.3	PSA-Licensed Sub-Contractors	—	Cat 1	Not evidenced
3.5.4	Declaration of Compliance with Legislation	DeclarationOfCompliance_Legislation.pdf	Cat 1	Evidence provided
3.6.1	Sample Client Quotations	Contract_ShannonRetailPark_signed.pdf	Cat 3	Evidence provided
3.6.2	Standard Terms & Conditions	StandardTermsAndConditions_v3.pdf	Cat 3	Evidence provided
3.7.1	Compliance with Employment Law	—	Cat 2	In progress
3.7.2	GDPR / Data Protection Policy	GDPR_DataProtectionPolicy_2026.pdf	Cat 2	Evidence provided

3.2 Finances

Financial viability, tax compliance, audited accounts and cash flow projections.

100%

4/4 clauses

Clause	Title	Evidence Captured	Risk	Status
3.2.1	Tax Clearance Certificate	Tax_Clearance_2026.pdf	Cat 1	Evidence provided
3.2.2	Audited Accounts	AuditedAccounts_2023_24.pdf	Cat 2	Evidence provided
3.2.3	Management Accounts	ManagementAccounts_Q1_2026.pdf	Cat 2	Evidence provided
3.2.4	12-Month Cash Flow Projection	CashFlowProjection_2026.pdf	Cat 2	Evidence provided

3.3 Insurance

Employer liability, public liability and professional indemnity insurance schedules.

67%

2/3 clauses

Clause	Title	Evidence Captured	Risk	Status
3.3.1	Employer's Liability Insurance	EmployerLiability_AXA_Schedule.pdf	Cat 1	Evidence provided
3.3.2	Public Liability Insurance	PublicLiability_AXA_Schedule.pdf	Cat 1	Evidence provided
3.3.3	Professional Indemnity Insurance	ProfessionalIndemnity_AXA_Schedule.pdf	Cat 2	In progress

3.4 Premises

Physical office / operational base, fire safety, security and IT infrastructure.

50%

2/4 clauses

Clause	Title	Evidence Captured	Risk	Status
3.4.1	Office / Premises Evidence	OfficeLease_BriarhillBusinessPark.pdf	Cat 2	Evidence provided
3.4.2	Fire Safety Certificate	FireSafetyCert_BriarhillUnit12.pdf	Cat 2	Evidence provided
3.4.3	Premises Security	—	Cat 3	In progress
3.4.4	IT Systems & Data Storage	—	Cat 3	Not evidenced

4. Staffing

Selection, screening, Garda vetting, employment terms, code of conduct and disciplinary procedures.

88%

7/8 clauses

Clause	Title	Evidence Captured	Risk	Status
4.1.1.1	Job Description & Person Specification	—	Cat 3	Evidence provided
4.1.1.4	Application Form / CV on File	—	Cat 2	Evidence provided
4.1.1.6	Garda Vetting / Background Screening	—	Cat 1	Evidence provided
4.1.1.9	Reference Checks	—	Cat 2	Evidence provided
4.1.1.11	PSA Licence Verification per Guard	—	Cat 1	Evidence provided
4.2.1	Written Contracts of Employment	—	Cat 1	Evidence provided
4.3.1	Code of Conduct	CodeOfConduct_SignedRegister.pdf	Cat 2	Evidence provided
4.4.1	Disciplinary & Grievance Procedure	—	Cat 2	Not evidenced

5. Training

Initial qualification, first aid, manual handling, fire marshal and CPD training records for all operatives.

60%

3/5 clauses

Clause	Title	Evidence Captured	Risk	Status
5.1.1	Security Guard Qualification / Induction Training	Guard_084_Training_Record.pdf	Cat 1	In progress
5.2.1	First Aid Training	—	Cat 2	Evidence provided
5.3.1	Manual Handling Training	—	Cat 3	Evidence provided
5.4.1	Fire Marshal Training	—	Cat 2	Evidence provided
5.6.1	CPD / Refresher Training	—	Cat 2	Not evidenced

6. Operations

Assignment instructions, incident logging, risk assessments, mobile patrol records and vehicle compliance.

80%

4/5 clauses

Clause	Title	Evidence Captured	Risk	Status
6.1.1	Assignment Instructions	AssignmentInstructions_Med-Pharma_Loughrea.pdf	Cat 1	Evidence provided
6.1.2	Incident Log / Occurrence Book	—	Cat 1	Evidence provided
6.1.3	Site Risk Assessments	RiskAssessment_DunnesStores_Galway.pdf	Cat 1	In progress
6.2.1	Mobile Patrol Records	—	Cat 2	Evidence provided
6.2.3	Vehicle Inspection & Driving Licence Checks	VehicleInspection_Log_2026.pdf	Cat 2	Evidence provided

Section D — Document Inventory

Document	Category	Uploaded By	Uploaded	Expires	Status
CertificateOfIncorporation_YSSSecurity.pdf	Company & Ownership	Mary O'Sullivan	10 January 2026	—	Valid
OrgChart_2026.pdf	Company & Ownership	Mary O'Sullivan	19 April 2026	—	Valid
MemorandumAndArticles_YSSSecurity.pdf	Company & Ownership	Mary O'Sullivan	10 January 2026	—	Valid
Director_Screening_MOSullivan.pdf	Company & Ownership	Mary O'Sullivan	14 February 2026	—	Valid
Director_Screening_JConnolly.pdf	Company & Ownership	Mary O'Sullivan	14 February 2026	—	Missing
Tax_Clearance_2026.pdf	Financial	Mary O'Sullivan	21 April 2026	31 December 2026	Valid
AuditedAccounts_2023_24.pdf	Financial	Mary O'Sullivan	1 February 2026	—	Valid
ManagementAccounts_Q1_2026.pdf	Financial	Mary O'Sullivan	15 April 2026	—	Valid
EmployerLiability_AXA_Schedule.pdf	Insurance	Mary O'Sullivan	15 January 2026	31 December 2026	Valid
PublicLiability_AXA_Schedule.pdf	Insurance	Mary O'Sullivan	15 January 2026	31 December 2026	Valid
ProfessionalIndemnity_AXA_Schedule.pdf	Insurance	Mary O'Sullivan	15 January 2026	24 April 2026	Expiring
OfficeLease_BriarhillBusinessPark.pdf	Premises	Mary O'Sullivan	20 January 2026	—	Valid
FireSafetyCert_BriarhillUnit12.pdf	Premises	John Connolly	1 March 2026	—	Valid
DeclarationOfCompliance_Legislation.pdf	Company & Ownership	Mary O'Sullivan	18 April 2026	24 April 2026	Expiring
GDPR_DataProtectionPolicy_2026.pdf	Policies & Procedures	Mary O'Sullivan	10 February 2026	—	Valid
StandardTermsAndConditions_v3.pdf	Contracts & Quotations	Mary O'Sullivan	5 March 2026	—	Valid
Contract_ShannonRetailPark_signed.pdf	Contracts & Quotations	Mary O'Sullivan	17 April 2026	—	Valid
AssignmentInstructions_Med-Pharma_Loughrea.pdf	Operations	John Connolly	21 April 2026	—	Valid
RiskAssessment_DunnesStores_Galway.pdf	Operations	John Connolly	20 April 2026	—	Valid
Guard_084_Training_Record.pdf	Training Records	John Connolly	10 March 2026	—	Valid
HealthAndSafety_Policy_2026.pdf	Policies & Procedures	Mary O'Sullivan	5 February 2026	—	Valid
VehicleInspection_Log_2026.pdf	Operations	John Connolly	10 April 2026	—	Valid
PSA_Licence_04387.pdf	Company & Ownership	Mary O'Sullivan	5 January 2026	31 December 2026	Valid
CodeOfConduct_SignedRegister.pdf	Policies & Procedures	John Connolly	20 March 2026	—	Valid
CashFlowProjection_2026.pdf	Financial	Mary O'Sullivan	5 April 2026	—	Valid

Section E — Declarations & Signatures

Managing Director

Mary O'Sullivan

Signature

Date

Auditor

(EQA Ireland)

Signature

Date

PSA Audit Navigator — Pre-Audit PackYSS Security · PSA Licence 04387Generated 22 April 2026